Format Report

Give a plain Word document a professional look

A document can be completely sound and still look like a first draft. This tool takes a plain .docx and applies a consistent visual identity to it: a cover page, a branded header and footer, page numbers, a page border, and coherent heading and body typography — in one pass, without you opening a style dialog.

Three themes

• Corporate is navy accent, Cambria headings over a Calibri body. Traditional, built for reports that go to a board or a client.
• Minimal is charcoal accent, Calibri Light headings, restrained and generous with whitespace.
• Bold is warm accent with confident Arial headings, for something that needs more presence.

How it works

1. Upload a .docx file — the plain document you want branded.
2. Pick a theme.
3. Add a logo and a cover title if you want them. Both are optional: without a title the filename is used, and without a logo the header carries the theme name instead.
4. Download the branded .docx.

It restyles your styles, not your text

Rather than reformatting paragraphs one at a time, the tool redefines the document's own style objects — Normal, Heading 1, Heading 2, Heading 3 and Title. Every paragraph already using those styles picks up the new look automatically, which is what lets a whole document change appearance in one step. Your words and their order and the structure are untouched.

The flip side is worth knowing. Text formatted by hand — someone selecting a line and clicking bold instead of applying Heading 2 — is not using a style, so there is nothing to restyle and it stays exactly as it was. When a document comes back looking only partly branded, that is almost always the reason and applying Word's real heading styles before uploading fixes it.

What people use it for

• Turning a working draft into something ready to send to a client
• Putting one consistent identity across documents written by several people
• Adding a cover page and page numbers to a report that needs to look finished
• Branding the output of Excel to Word, which deliberately produces a clean, unstyled document for exactly this purpose

Already have a document that looks the way you want, rather than one of these three themes? Match Format reads its style instead of picking from a fixed set and reapplies it to another document.

Common questions

Which file types can I upload?

.docx only. The older .doc format is not supported — open it in Word and save it as .docx first. PDFs cannot be restyled, since their layout is already fixed in place.

How big can the logo be?

Up to 2 MB, in any common image format. It appears on the cover page and in the header, scaled to fit — a transparent PNG generally sits best against the page.

Will it change my headings and paragraphs?

Only how they look. No text is added, removed or reordered, apart from the cover page inserted at the front.

Can I use my own colours and fonts?

Not yet — the three themes are fixed. Because the output uses proper Word styles, though, changing the accent colour or heading font across the whole document afterwards is a single edit to the style in Word.

What happens to my file?

Processed for your session and deleted within the hour. Not kept, not shared, not used for anything else. Three documents a month without an account.